Job Posting: Office Coordinator

The Alberta Public Interest Research Group (APIRG) is seeking an Office Coordinator.

APIRG is a student-run, student-funded, non-profit organization dedicated to research, education, advocacy, and action in the public interest. APIRG exists to provide students with resources to be active citizens, and wants you to get involved.

APIRG employees are hired directly by, and thus responsible to, the student-volunteer Board of Directors.

Responsibilities include:

  1. Financial administration, including 
    1. Maintaining the APIRG budget, tracking of APIRG’s expenses, revenues, and granting disbursements
    2. Strong financial accountability, record-keeping, and tracking within APIRG’s financial structure
  2. Organizational administration, including 
    1. Maintaining non-profit status and relationships as required with University of Alberta, Students’ Union, and the Government of Alberta
    2. Updating and maintaining policies, procedures, and forms
  3. Board support, including 
    1. Attending Board meetings, taking minutes, and creating agendas
    2. Providing resources for Board members
    3. Support in coordinating relationships with volunteers and board
  4. Personnel administration, including 
    1. Enrolment and maintenance of Union membership, benefits program, payroll, vacations, and other administrative staffing procedures,
    2. Support Board in the administration of Collective Agreement
  5. Office administration, including
    1. Ongoing maintenance of APIRG filing systems, both paper and electronic
    2. Maintenance of computers and other office technical equipment – and office equipment including maintaining office supply stocks
  6. General office duties, including answering phones, greeting the public, updating portions of the APIRG website, maintaining a clean workspace, and attending regular staff meetings.

 

Qualifications:

  1. Post-secondary education in a related field or 2 to 3 years of equivalent experience, including volunteer work 
  2. Office administration experience
  3. Experience working for and supporting a non-profit Board of Directors
  4. Ability to perform self-motivated work as well as within teams. 

Assets:

  1. In-depth understanding of anti-oppressive practices and structural accessibility
  2. Experience working in non-profit and/or public interest organizations
  3. Experience taking meeting minutes and preparing agendas
  4. Sound financial literacy: ability to read and interpret financial reports as well as budgets and experience with non profit money handling practices.
  5. Familiar with Microsoft Office, Google Drive, social media (twitter, facebook, instagram) and WordPress 
  6. Familiarity with U of A campus processes, departments, and structures. 

 

Note: APIRG is a fast-paced, collaborative environment.  The ability to multi-task and communicate effectively with coworkers, board members, volunteers and the public is essential. 

Terms: The successful candidate should expect to work approximately 28* over a 5-day week, during regular office hours. Some evenings and weekends required.

*28 hours per week is an average throughout the calendar year. Hours worked are higher during the post-secondary school terms, September – April, and decreased in the summer.

Remuneration: APIRG is a unionized work environment in agreement with the University of Alberta Non-Academic Staff Association (NASA) Wage range: $21.29-$26.93 per hour, in accordance with the NASA-APIRG collective agreement. (Note: Wages increase annually according to CPI)

Benefits: APIRG employees have access to a comprehensive benefits package.

Position Start Date: Monday, October 21st, 2019.  Interviews will be conducted until a suitable candidate is found. 

Please submit a letter of interest and resume to:

APIRG Hiring Committee (attn: Simone Halliday-Shaw – Staff Liaison)

Email: apirg@ualberta.ca

Deadline: Applications will be accepted until a suitable candidate is found. Only those candidates selected for an interview will be contacted. 

APIRG supports student research, education and action initiatives on a wide variety of environmental and social justice issues.  For more information, please see www.apirg.org